ACADEMIC CALENDAR
2020-2021
13. DROPPING COURSES

 

13.1 General Information

 

Specific deadlines for dropping courses in any semester or session are stated in the Marine Institute Diary. In the case of Technical Sessions and courses offered outside the normal time frame of a semester or session, deadlines for dropping courses without academic prejudice will be prorated accordingly.

 

  • No course will be considered to have been dropped until the Registrar has received official notification and certified the drop.
  • Ceasing to attend classes, or informing an instructor of the intent to drop a course, does not constitute an official dropping of a course.
  • A student who drops all courses in any given semester will be considered to have withdrawn from the Marine Institute for that semester. A student who has withdrawn from the Institute, before the start of classes in any semester, is deemed to be not registered for that semester. For information regarding applying for readmission to the Marine Institute refer to Readmission section of the Calendar.
  • In the event that a student drops a co-requisite course, the student will be required to drop the course for which that course is a co-requisite.
  • Before the end of the registration period a student may, upon formal notification to the Registrar, change the course(s) for which he or she was originally registered by adding and/or dropping a course(s).

 

13.2 Dropping Courses Without Academic Prejudice

 

  • Until the end of the second week following the first day of lectures in any semester, a student may, upon formal notification to the Registrar, drop a course without academic prejudice. A course dropped under these circumstances will not be entered on the student’s record.
  • From the beginning of the third week to the end of the eighth week following the first day of lectures in any semester, a student may, upon formal notification to the Registrar, drop a course without academic prejudice. A grade of DR will be assigned in these circumstances and will be entered on the student’s record.
  • From the beginning of the ninth week following the first day of lectures in any semester to the last day to add courses in the following semester, a student who is prevented from completing the requirements of a course by illness, bereavement, or other acceptable cause, duly authenticated in writing, may drop a course without academic prejudice. This may occur only with the approval of both the course instructor and the head of the academic unit of the student’s program. a grade of DR will be assigned in these circumstances and will be entered on the student’s record. Normally, once the final exam is written the course will be considered to be completed and no drop will be possible.

 

13.2.1 Dropping Courses Retroactively

 

An academic transcript is a complete and accurate reflection of a student’s academic record. On rare occasions, however, a student may request to drop a course beyond the last day to add courses in the semester following the one in which the course was taken. Courses dropped in this time frame are considered to dropped retroactively and requests will only be considered for illness, bereavement, or other acceptable cause, duly authenticated. These would be unusual circumstances beyond the student’s control in cases where the course(s) was not completed. Normally, once the final exam is written the course will be considered to be completed and no retroactive drop will be possible. A poor grade is not, in and of itself, acceptable as a reason for dropping a course retroactively. A grade of DEX (Drop due to Exceptional Circumstances) will be assigned in these circumstanced and will be entered on the student’s record. Requests shall be submitted to the Office of the Registrar no later than five years following the last day of examinations for the semester in which the course was taken. Requests should include the following information:

 

  • Name,
  • Current address and telephone number,
  • Email address,
  • Student ID number,
  • Course(s) requesting to drop retroactively,
  • Explanation of why course(s) could not be dropped during regular time frame,
  • Grounds for the request,
  • Supporting Documentation,
  • Documentation from the course instructor regarding grading scheme and final grade.

 

13.3 Tuition Fee Implications

 

  • A student who drops a course within two weeks following the first day of lecture in any semester will not be liable for tuition fees for that course.
  • In the case of technical sessions, accelerated courses, and courses offered outside the normal time frame of a semester or session, deadlines for dropping courses without financial liability will be prorated accordingly.