Frequently Asked Questions

Frequently Asked Questions

The Marine Institute has developed a frequently answered questions document that will continue to be updated as decisions are made and information is available to be shared. Please check www.mun.ca/covid19 for additional questions that are related to Memorial University’s overall response to COVID-19.

Last Updated March 31, 2020, 1:25 pm

Current Students

What will the remainder of my winter academic semester look like?

The remainder of the semester courses will be delivered remotely and details for each program will be communicated before the start of the remote learning March 23. Students’ progression in their academic program is the Marine Institute’s top priority. Students should monitor their @wave.mi.mun.ca email for updates.

 

How will evaluations/final exams be administered?

Marine Institute students in all programs will be informed of their modified course evaluation scheme by their instructors before the end of the day, Tuesday, March 24, 2020.

There will be no on-campus exams for the Winter 2020 semester.

Instructors will be replacing final exams with alternate final assessments. These assessments will be a take-home assessment or a test. All final assessments will be completed by the last day of the current exam period: April 19 for technical certificate and diploma students and April 21 for undergraduate and graduate degree students.

 

Is MI waiving regulations if students fail courses in Winter 2020 semester?

Students in a certificate, technician, and diploma programs are advised that the Institute is waiving its academic regulations regarding re-admission and continuance for the Winter 2020 semester. Students who have not passed at least 50 per cent of the courses in which a grade is awarded or do not have a cumulative average of 50 per cent at the end of the Winter 2020 semester will not be required to withdraw from the Marine Institute. Students will be given academic forgiveness and be eligible to register in a subsequent semester. This may have implications for going on work terms. Failure in any courses will require students to complete those courses in the future and will significantly affect your graduation date.

Students in an advanced diploma program are advised that there is a waiver to continuance regulations for the Winter 2020 semester – meaning students who have obtained a grade of less than 50 per cent in any course will not be required to withdraw from the university. These students will be allowed to return in a subsequent academic semester. This may have implications for going on work terms. Failure in any courses will require students to complete those courses in the future and will significantly affect your graduation date.

 

Will the semester still finish on time?

At this time, we do not anticipate any further changes to the April 9, 2020, end of the semester.

 

When will registration for the Spring and Summer semester open?

The opening of registration for the Spring 2020 semester will not begin as scheduled. The delay will allow time to review the planned course and program offerings, including technical sessions and work terms, and make adjustments as needed. Once a revised registration date has been determined, students will be notified.

 

How will I communicate with my instructors during this time?

Instructors will communicate the best means of contacting them going forward.

 

Is there an option to drop courses without academic prejudice?

There are options for dropping courses without academic prejudice through Memorial Self-Service up to the last day of lectures in the Winter 2020 semester, which is April 9, 2020. Please contact Student Affairs or your academic school to discuss options.

 

Will Technical Session go ahead?

The Marine Institute’s Technical Session for students in Diploma/Degree, Diploma and Advanced Diploma programs will be delayed. The institute is assessing when and how the technical session can be delivered, including remote and future on-campus delivery. Further program-specific announcements will be made. Students will be advised 30 days prior to the start of any modified on-campus technical session. 

 

Can I get help with my math course?

Yes, our Online Math Help service at mathhelp@mi.mun.ca is still available.

 

Should I remain on my work term given the current situation?

If you are placed in a work term located in Canada, you can remain on your work placement unless your employer advises you can no longer continue to do so.  If you have any concerns, please contact your Placement Officer.

For students who are currently outside Canada, please follow up with your Placement Officer at the Office of Career Integrated Learning (OCIL) immediately to discuss your situation.

 

Will I be penalized if I am required to leave my work term earlier than planned?

At this point, we are evaluating all cases on an individual basis. If you have to leave early, please contact your Placement Officer and we will consult with the appropriate school to request guidance on how your work term can be completed successfully.

 

Should I continue to seek a work term for Spring/Summer 2020?

MI continues to communicate with employers and monitor work term opportunities at this time. We encourage you to continue to consider job postings and apply for positions. 

 

Will my interview for a Summer 2020 work term go ahead as scheduled?

Interview schedules may be impacted and we will endeavor to keep students informed. Interviews may be offered via skype or telephone now. Your Placement Officer will send you updates on your interview(s) via email.

 

I am a student who receives academic accommodations support. Will my accommodations continue to be facilitated if classes are delivered remotely?

Campus will remain open and services will continue to be provided. If you have specific concerns in converting your studies to a remote learning environment please contact our Accommodations Officer in Student Affairs: Robert.Forward@mi.mun.ca.

 

I applied for a scholarship in the winter semester. How will I know if I have been awarded one?

We have received a number of inquiries related to the release and confirmation of the Winter 2020 Scholarship recipients. Students receiving a scholarship will be notified during the week of March 30.

 

Will the 2020 Graduation take place?

In light of our current circumstances as we respond to the COVID-19 pandemic, the Marine Institute will cancel its Graduation Ceremony, for technical certificates, technician diploma, diploma of technology, post-graduate certificate and advanced diploma programs. The institute is reviewing options to conduct an in-absentia graduation and ways to celebrate our graduates with our MI community.

 

How can I request an enrollment verification letter from the MI Registrar?

As the Registrar’s Office is working remotely at this time, all requests for enrollment verification letters will be sent by email. If you have questions regarding enrollment letters please email admissions@mi.mun.ca.

 

What supports are available for students at this time?

The following services at the Marine Institute will remain operational remotely:

The Student Wellness and Counselling Centre continues to remain open and staff are providing services to students via telephone and virtual sessions, with the exception of some physician and nurse appointments. See full details here.

Students with COVID-19 questions and concerns should visit www.811healthline.ca or call 811 directly. Do not arrive in person at the Student Wellness and Counselling Centre if you are experiencing a cough, fever, difficulty breathing, and have travelled outside the province or have had contact with someone who has the COVID-19 virus.

Counselling appointments will be delivered remotely. Students who wish to book counselling appointments can call 864-8500 and select option 5 to book a remote session with a counsellor.

A reminder to all students that the Student Wellness and Counselling Centre (SWCC) website offers a number of online and phone-based community mental health and wellness supports. Please refer to the detailed list of resources here: https://www.mun.ca/studentwellness/supports-services/OnlineResources.php if you need remote support.

 

We realize this is a difficult time for everyone. Please know that the supports listed below are available to you and/or your friends and family if needed:

  • Bridge the gAppwww.bridgethegapp.ca/adult/ is a way to connect with guidance and supports for mental health in Newfoundland and Labrador
  • 24-hour mental health crisis line: (local) 709-737-4668 or (province-wide) 1-888-737-4668
  • Mobile Crisis Response Team: 1-888-737-4668 (St. John’s)
  • 24-hour walk-in Psychiatric Assessment Unit, Waterford Hospital: 709-777-3021, 709-777-3022

Graduate students at MI  

The Centre for Innovation, Teaching, and Learning (CITL) has developed resources for faculty to develop or adapt teaching and learning to remote format.

All courses automatically have a course shell on Brightspace.

Graduate students and faculty supervisors are encouraged to meet remotely through video-conferencing. There are many options you might consider (e.g., Skype, Google Hangouts, Zoom).

For oral comprehensive exams, we are encouraging Online Rooms in Brightspace unless a different video-conferencing solution has been discussed.

For doctoral defenses, you will be notified of any changes in the near future.

Graduate students in research-intensive (e.g., thesis-based programs) are encouraged to discuss with their faculty supervisors any opportunities to continue their research activities remotely, such as data analysis, online literature reviews, writing, etc.

Graduate students living on campus will find updated information about student residences here. For more information, please contact housing@mun.ca

International students

As you may already be aware, the Memorial has extended the last date of add/drop classes for all students. While we recognize that this decision will benefit many students, it may not be an option for international students.

If you are making the decision to drop your courses to study part-time or withdraw from this semester, please meet with an international immigration advisor to discuss how that would impact your eligibility to work on/off campus, post-graduation work permit and health insurance. Please contact Arif Abu by email at aabu@mun.ca at the Internationalization Office (I.O.) for more information.

International Graduate Students

Graduate students seeking a standard confirmation of enrolment letter are asked to do so through Memorial Self-Service. Graduate students who require a letter of enrolment for a study permit extension should do so by emailing sgs@mun.ca. Please include your name, student number, and anticipated program completion date. For Post-Graduation Work Permit support letters, email sgs@mun.ca. Please include your name and student number in the request. For all letter requests, letters will then be emailed to your MUN email address shortly afterwards (normally 1-3 business days).

For information from Immigration, Refugees and Citizenship Canada on special measures to help temporary and permanent residences and applicants affected by COVID-19, visit this webpage. For more information, contact international@mun.ca.

Graduate Funding

Graduate funding, including assistantships, will continue to be paid. Graduate fellowship funding will be extended for one additional semester for current research students if needed. We will share more information about this in April.

Graduate students with graduate assistantships (including teaching assistantships and research assistantships) or in GradSWEP positions should contact their supervisor to discuss how their work might be carried out remotely.

The School of Graduate Studies is set up to process payroll remotely.

The School of Graduate Studies has approved a semester extension of SGS baseline if needed.

Prospective Students

Submitting an application for Fall 2020 admission

The Marine Institute is continuing to accept students for Fall 2020. Until further notice, all admissions will be processed remotely and all required documents should be send electronically to admissions@mi.mun.ca. Current applicants who have inquiries related to seat confirmation fees can also contact admissions@mi.mun.ca.

Admissions

For any inquiries pertaining to admissions to the Marine institute (i.e., submitting documents, applying, status of your application), please contact our Admissions team directly: admissions@mi.mun.ca. Due to the high volume of inquiries at this time please expect delays in response times.

Academic Advising

Students who have been accepted to undergraduate programs at the Marine Institute for the Fall 2020 semester can expect to receive electronic communication from the Recruitment team in the coming weeks. If you require immediate assistance please contact recruitment@mi.mun.ca

Tours of the Marine Institute

Tours of the Marine Institute have been suspended until further notice. If you have scheduled a tour, our recruitment office will contact you.

General

What services at the Marine Institute will be available to students, faculty, and staff?

The following services will remain operational remotely:

All events scheduled to take place at the Marine Institute have been suspended until further notice. For specific inquires please contact recruitment@mi.mun.ca

The MI gymnasium is closed for all activities until further notice.

Until further notice, tours of the Marine Institute have been suspended. If you have a tour scheduled, the Recruitment office will be in contact.

Training (Industry & Safety), Short Courses, and Community Based Programs at the Marine Institute

All Industry courses are suspended until further notice as we respond to the current COVID-19 situation. Students registered or interested in registering should continue to monitor this page or www.mi.mun.ca/COVID19 for updates for future industry course deliveries.

If you or your organization has any type of training booked with the Marine Institute, please contact the appropriate training facility for information on next steps.

Departmental Contacts