Frequently Asked Questions

Frequently Asked Questions

The Marine Institute has developed a frequently answered questions document that will continue to be updated as decisions are made and information is available to be shared. Please check www.mun.ca/covid19 for additional questions that are related to Memorial University’s overall response to COVID-19.

Last Updated May 28, 2020, 3:54 am

Questions with an asterisk (*) are new or recently updated.

Supplementary Exams and Add/Drop Dates

The Marine Institute’s Office of the Registrar has scheduled the following Winter 2020 Supplementary and Deferred Exams to take place from May 27 – June 8, 2020. All exams will begin at 1 p.m. NDT.

Please consult the schedule carefully for the date and time for your online exam and contact the Registrar or your instructor for any questions.

May 27May 29June 1June 3June 5June 8
All exams begin at 1 p.m. NDT
ELTK 1202 ELTK 1203 FLDS 2105 BSMG 3401 MREK 2209 BSMG 3113
MREK 0201 ENGR 1102 MECH 2207 MREK 1201    
NASC 1204 MATH 0200 MREK 0200 MTPR 2108    
NASC 2104 MATH 1101 MREK 2212      
NASC 2213 MATH 1105        
NASC 3211 NASC 2200        
PHYS 1104 NARC 2228        
TRMO 2204 ONGR 1201        

 

*When can I add or drop courses during Technical Session 2020?


You can add a course up to May 12, 2020 and drop a course without academic prejudice to May 25, 2020.

 

* When can I add or drop course during Marine Engineering Term 6 Summer Semester?

You can add a course up to May 25, 2020 and drop a course without academic prejudice up to June 29, 2020.

Technical Session 2020

*How can I purchase course materials for Technical Session 2020?

Please visit the MI Campus Store.

 

Will Technical Session go ahead?

On May 11, the Technical Session 2020 will go ahead remotely for students in the following programs:

  • Marine Engineering Systems Design
  • Naval Architecture (Tech Sessions 1, 2 and 3)
  • Marine Environmental Technology (Tech Session 1)
  • ALL Advanced Diplomas

For all other programs, we are deferring the 2020 Technical Session. Following current guidance from provincial and federal public health authorities, we have determined that in-person delivery of practical and in-field components of your program will not be possible for the foreseeable future.

We are working on a number of scenarios to determine how we can include or adjust technical session courses in future semesters of your program to ensure you achieve graduation requirements. You can also register for Math and Physics courses that will be offered during the Technical Session when registration opens on May 6.

The following Math / Physics courses are starting May 11 online:

  • Math 1101 / 1105
  • Math 1212
  • Math 1200 / 1201
  • Physics 1200 / 1204

For students scheduled to complete your program this year, we are looking at every opportunity to bring you back to campus as soon as it safe to do so with the goal that you graduate in a timely manner.

In the meantime, we encourage you to take this time to continue your studies by applying for courses in our Bachelor of Technology or Bachelor of Maritime Studies programs.

Please contact your program chair if you have any concerns regarding your program.

The table below indicates the status of individual programs for the 2020 Technical Session.

SCHOOLPROGRAMTECHNICAL SESSION
DEFERRED
TECHNICAL SESSION WILL
BEGIN MAY 11 WITH
REMOTE DELIVERY
School of Ocean Technology ROV/UV TECHNICAL SESSION 1 X  
  ROV/UV TECHNICAL SESSION 2 X  
 

Ocean Mapping

TECHNICAL SESSION 1

X  
 

Ocean Mapping

TECHNICAL SESSION 2

X  
 

Ocean Mapping

TECHNICAL SESSION 3

X  
       
School of Maritime Studies Marine Diesel Mechanic X  
  Nautical Science Year 1 X  
  Nautical Science Year 2 X  
  Nautical Science Year 4 X  
 

Marine Engineering TECHNICAL SESSION 1

X  
 

Marine Engineering TECHNICAL SESSION 2

X  
 

Marine Engineering Term 7

X  
 

Marine Engineering System DesignTECHNICAL SESSION 1

  X
 

Marine Engineering System DesignTECHNICAL SESSION 2

  X
  Marine Engineering System Design TECHNICAL SESSION 3   
 

Naval Architecture TECHNICAL SESSION 1

 
 
 

Naval Architecture TECHNICAL SESSION 2

 
 
 

Naval Architecture TECHNICAL SESSION 3

 
 
       
School of Fisheries

Marine Environmental TECHNICAL SESSION  1

 
 

Marine Environmental TECHNICAL SESSION 2

 
X  
  Advanced Diploma in Food Safety   
  Advanced Diploma in Water Quality   
  Advanced Diploma in Aquaculture   
  MMS (Marine Spatial Planning) X  

 

*How will I be sure that I have met all of my requirements for graduation?

The Marine Institute is considering a number of scenarios to determine how we can include or adjust technical session courses in future semesters to ensure students can meet their graduation requirements. The institute will provide an update to students as soon as possible on how their future courses will proceed.

Spring/Summer Work Terms

* Will my Spring/Summer 2020 work term go ahead?

Due to the ongoing COVID-19 pandemic the Marine Institute campus is discontinuing work terms for the spring and summer semesters. We appreciate that this decision may cause anxiety to students who require work terms to continue in their programs or meet the graduation requirements of their programs.  The safety and well-being of our students is our priority.

Students with specific questions, academic concerns, unique work term situations or current offers should speak directly to their Placement Officer and Program Chair as soon as possible. Students who have secured a work term may be allowed to proceed on their work term with approval of the Head of the School, Placement Officer and company.

Please see the information below for details on how your specific school program will proceed.

 

School of Maritime Studies

Bridge Watch

  • Student placement will resume in early fall (sea time is a requirement of program completion).

Fire Rescue

  • Students registered in the 2019 cohort of the Fire Rescue program will complete the program and challenge the appropriate certification without the completion of work term.
  • Students wishing to complete a work term as a part of their program will do so in Fall 2020.

Marine Diesel Mechanics

  • Student placement will resume in Fall 2020 (sea time is a requirement of program completion). 

Marine Engineering (WKTM 1)

  • This work term is deferred.
  • Students will continue to Term 5 and their first work term will begin in January 2021.

Nautical Science (Year 1)

  • First sea phase is cancelled for Summer 2020.
  • Students will continue to Term 3 in Fall 2020.

Nautical Science (Year 2)

  • Long sea Phase II will begin when the health and safety of students can be ensured.

 

School of Ocean Technology

Ocean Mapping

  • Work Term (WKTM 3302) is a graduation requirement of the Ocean Mapping Diploma of Technology program. Students scheduled to complete the work term in the Spring/Summer 2020 will complete the work term in a future semester.
  • Students wishing to complete the graduation requirements of the Diploma of Technology in a shorter time frame may do so by completing the work term technical project option below. If this options applies to you, please contact your Program Chair directly.

Remotely Operated Vehicles/Underwater Vehicles

  • Work Term (WKTM 1105) is a graduation requirement of both the Remotely Operated Vehicles and Underwater Vehicles program. Students scheduled to complete the work term in Spring/Summer 2020 may complete the work term in a future semester.
  • Students wishing to complete the graduation requirements of the Diploma of Technology in a shorter time frame they may do so by completing the work term technical project option below. If this options applies to you, please contact your Program Chair directly.
  • Students who have previously deferred WKTM 1105 will be required to fulfill the requirements of WKTM 1105 by completing the work term technical project option. If this options applies to you, your Program Chair and Placement Officer will be in touch with you directly to outline the requirements.

Work Term Technical Project

  • In the circumstance where a student does not secure a work term placement, they will be required to do a technical/research project. The project must be approved by the School Head and supervised by a faculty member. For students who complete the Work Term Technical Project Report in lieu of a Work Term Placement, the evaluation will be Pass (PAS), or Fail (FAL). 

 

School of Fisheries

Marine Environmental (Year 2)

  • Work Term (WKTM 2106) is deferred.
  • Students will continue to Term 5.

Marine Environmental (Year 3)

  • Work Term (WKTM 3300) will be waived as a graduation requirement for students scheduled to graduate in June 2020.

Food Technology

  • Work Term (WKTM 3301) will be modified to a professional placement similar to the Marine Environmental (WKTM 3300).
  • This revised WKTM 3301 will be offered for students in April 2021.

Advanced Diplomas

  • Work terms will be deferred to the Fall 2020 semester, unless you have been notified otherwise.

Note: If the above program modifications cause undue financial impacts/hardships on students, those students who have secured a work term may be allowed to proceed on their work term with the approval of the Head of the School, Placement Officer and company. All the policies and procedures related to work terms will continue to be followed. Other exceptional circumstances will be considered by the Placement Officer and Program Chair to allow students to complete the work term component. 

Should I remain on my work term given the current situation?

The Office of Career Integrated Learning is working with students who remain on work term and their work-term hosts to ensure their continued health and safety.

Students who discontinue their work terms due to revisions to company policies or uncertainties related to COVID-19 will not be asked to provide any further documentation and will not be academically penalized.

Students who are currently on seafaring work terms and have questions are asked to contact their Placement Officer as soon as possible. 

 * Will I be penalized if I am required to leave my work term earlier than planned?

At this point, we are evaluating all cases on an individual basis. If you have to leave early, please contact your Placement Officer and we will consult with the appropriate School to request guidance on ensuring your work term can be completed successfully. 

* I have confirmed an out-of-province work term for Spring 2020. Will I be able to start the work term?

All university travel outside the Province of Newfoundland and Labrador has been suspended due to the risks associated with the COVID-19 virus. Therefore, you cannot travel outside the province to commence a work term at this time.

Graduation

Will the 2020 Graduation take place?

In light of our current circumstances as we respond to the COVID-19 pandemic, the Marine Institute will cancel its Graduation Ceremony, for technical certificates, technician diploma, diploma of technology, post-graduate certificate and advanced diploma programs. The institute is reviewing options to conduct an in-absentia graduation and ways to celebrate our graduates with our MI community.

Student Supports and Services

What supports are available for students at this time?

The following services at the Marine Institute will remain operational remotely:

The Student Wellness and Counselling Centre continues to remain open and staff are providing services to students via telephone and virtual sessions, with the exception of some physician and nurse appointments. See full details here

Students with COVID-19 questions and concerns should visit www.811healthline.caa or call 811 directly. Do not arrive in person at the Student Wellness and Counselling Centre if you are experiencing a cough, fever, difficulty breathing, and have travelled outside the province or have had contact with someone who has the COVID-19 virus. 

Counselling appointments will be delivered remotely. Students who wish to book counselling appointments can call 864-8500 and select option 5 to book a remote session with a counsellor.

A reminder to all students that the Student Wellness and Counselling Centre (SWCC) website offers a number of online and phone-based community mental health and wellness supports. Please refer to the detailed list of resources here: https://www.mun.ca/studentwellness/supports-services/OnlineResources.php if you need remote support. 

We realize this is a difficult time for everyone. Please know that the supports listed below are available to you and/or your friends and family if needed:

  • Bridge the gApp: www.bridgethegapp.ca/adult/ is a way to connect with guidance and supports for mental health in Newfoundland and Labrador
  • 24-hour mental health crisis line: (local) 709-737-4668 or (province-wide) 1-888-737-4668
  • Mobile Crisis Response Team: 1-888-737-4668 (St. John’s)
  • 24-hour walk-in Psychiatric Assessment Unit, Waterford Hospital: 709-777-3021, 709-777-3022

How will I communicate with my instructors during this time?

Instructors will communicate the best means of contacting them going forward.

Can I get help with my math course? 

Yes, our Online Math Help service at mathhelp@mi.mun.ca is still available. 

I am a student who receives academic accommodations support. Will my accommodations continue to be facilitated? 

Student Affairs at MI is working remotely, please contact our Student Affairs Officer Robert Forward: Robert.Forward@mi.mun.ca with any questions or concerns related to your academic accommodations for courses, exams or assessments.

Students in Residence

For updates and information about residence on Memorial University’s St. John’s campus, please visit www.mun.ca/covid19/students/residence-students.php  

General

How can I request an enrollment verification letter from the MI Registrar?

As the Registrar’s Office is working remotely at this time, all requests for enrollment verification letters will be sent by email. If you have questions regarding enrollment letters please email admissions@mi.mun.ca

Graduate students at MI  

The Centre for Innovation, Teaching, and Learning (CITL) has developed resources for faculty to develop or adapt teaching and learning to remote format.

All courses automatically have a course shell on Brightspace.

Graduate students and faculty supervisors are encouraged to meet remotely through video-conferencing. There are many options you might consider (e.g., Skype, Google Hangouts, Zoom).

For oral comprehensive exams, we are encouraging Online Rooms in Brightspace unless a different video-conferencing solution has been discussed.

For doctoral defenses, you will be notified of any changes in the near future.

Graduate students in research-intensive (e.g., thesis-based programs) are encouraged to discuss with their faculty supervisors any opportunities to continue their research activities remotely, such as data analysis, online literature reviews, writing, etc.

International students

As you may already be aware, the Memorial has extended the last date of add/drop classes for all students. While we recognize that this decision will benefit many students, it may not be an option for international students.

If you are making the decision to drop your courses to study part-time or withdraw from this semester, please meet with an international immigration advisor to discuss how that would impact your eligibility to work on/off campus, post-graduation work permit and health insurance. Please contact Arif Abu by email at aabu@mun.ca at the Internationalization Office (I.O.) for more information.

I am an international applicant. How can I now show proof of English proficiency?

Currently, we are processing applications based on the information we have received to date. If you have not provided any proof of English proficiency then we will base admission on performance in any English courses you have completed to date. We will offer provisional admissions based on this review but we are still planning to request official test results be provided for final admission.

It is our understanding that a number of testing organizations have begun online offerings of their exams. As well, we have approved the use of Duolingo English Test (DET) which does not require a visit to a testing centre for proof of English proficiency for the Fall (September) 2020 semester intakes. Our required score of the DET is 115.

For further information regarding English Proficiency, please contact Sonia.Ho@mi.mun.ca.

Below are updates from some test agencies:
TOEFL updates

Graduate Funding

Graduate funding, including assistantships, will continue to be paid. Graduate fellowship funding will be extended for one additional semester for current research students if needed. We will share more information about this in April.

Graduate students with graduate assistantships (including teaching assistantships and research assistantships) or in GradSWEP positions should contact their supervisor to discuss how their work might be carried out remotely.

The School of Graduate Studies is set up to process payroll remotely.

The School of Graduate Studies has approved a semester extension of SGS baseline if needed.

International Graduate Students

Graduate students seeking a standard confirmation of enrolment letter are asked to do so through Memorial Self-Service. Graduate students who require a letter of enrolment for a study permit extension should do so by emailing sgs@mun.ca. Please include your name, student number, and anticipated program completion date. For Post-Graduation Work Permit support letters, email sgs@mun.ca. Please include your name and student number in the request. For all letter requests, letters will then be emailed to your MUN email address shortly afterwards (normally 1-3 business days).

For information from Immigration, Refugees and Citizenship Canada on special measures to help temporary and permanent residences and applicants affected by COVID-19, visit this webpage. For more information, contact international@mun.ca.

Prospective Students

Advanced Diplomas, Diplomas of Technology, Technician Diplomas and Technical Certificates

We understand that during this unprecedented time it may be stressful for applicants preparing for post-secondary studies with the Marine Institute this fall.  We will work with applicants from each province and country as new information becomes available and decisions are made regarding the admissions process for our programs.

Please see the FAQs below which may answer your questions regarding admission to our Advanced Diplomas, Diplomas of Technology, Technician Diploma and Technical Certificate programs.

*With public exams cancelled, what are the admission requirements for Newfoundland and Labrador high school graduates who graduated in 2020? 

For the Marine Institute’s Diplomas of Technology, Technician Diplomas and Diploma of Technology/Bachelor of Technology programs applicants will need to successfully complete the graduation requirements for high school as set down by the Government of Newfoundland and Labrador’s Department of Education and have obtained passing credits in mathematics, English and laboratory science at the 3000 level.

*I am a Newfoundland and Labrador high school student who completed Level III courses but I am not in the graduating class of 2020. What does that mean for me? 

The Marine Institute’s Office of the Registrar will request advice from the Department of Education on how to accommodate applicants who have received final results for Level III courses completed in 2020 and apply to the Marine Institute for subsequent academic years.

*I am a Newfoundland and Labrador high school student who did not graduate or complete any Level III courses in 2019-2020. Does this apply to me?

Applicants who have graduated from high school in Newfoundland and Labrador prior to 2020 and who are not registered in 3000-level high school courses in 2020 will be required to complete the graduation requirements for high school as set down by the Government of Newfoundland and Labrador’s Department of Education, with a minimum overall grade of 60 per cent in mathematics, and a minimum overall combined average of 60 percent in mathematics, English and laboratory science at the 3000 level.

*What if I am a secondary (high school) student from outside of Newfoundland and Labrador who will graduate in 2020?

The Marine Institute’s Office of the Registrar will review the applicant’s eligibility for Fall 2020 admission based on their province or country’s 2020 high school graduation requirements as a result of the COVID-19 situation.

*When do I have to submit copies of documents other than transcripts that may be required for my program?

The deadline for the submission of admission documents, excluding transcripts, will be extended to the last day to drop courses for the Fall 2020 semester. Please email your documents to admissions@mi.mun.ca

Can I still submit an application to the Marine Institute?

Yes, we are still accepting applications for the Fall 2020 intake online at https://www.mi.mun.ca/departments/officeofstudentrecruitment/applynow/. Follow the steps to apply.

Until further notice, all admissions will be processed remotely and all required documents should be sent electronically to admissions@mi.mun.ca. Current applicants who have inquiries related to seat confirmation fees can also contact admissions@mi.mun.ca

Has the deadline to apply for Fall 2020 admission been extended?

Yes. We have extended the deadline to apply for our advanced diplomas, diplomas of technology, technician diplomas and technical certificates to July 1, but will still continue to process applications received after this date as time and resources permit. Please note that some programs have limited space. 

How can I submit my transcripts and other supporting documents?

We are not able to receive documents by mail or fax at this time. You must ensure your transcripts and documents are emailed to us at admissions@mi.mun.ca

I cannot get my official transcripts from my school/previous institution right now. What can I do?

Unofficial transcripts will be accepted by email for use in evaluating applications.  This means you may send to us by email copies of transcripts that you currently have in your possession if your institution is not able to email them to us. Official transcripts will be required once they become available. 

I am an international applicant. How can I now show proof of English proficiency?

Currently, we are processing applications based on the information we have received to date. If you have not provided any proof of English proficiency then we will base admission on performance in any English courses you have completed to date. We will offer provisional admissions based on this review but we are still planning to request official test results be provided for final admission. It is our understanding that a number of testing organizations have begun online offerings of their exams. As well, we have approved the use of Duolingo English Test (DET) which does not require a visit to a testing centre for proof of English proficiency for the Fall (September) 2020 semester intakes. Our required score of the DET is 115. For further information regarding English Proficiency, please contact Sonia.Ho@mi.mun.ca.

Below are updates from some test agencies:

TOEFL updates
IELTS updates 

Do you require a confirmation fee to hold my seat if I am accepted?

No. We are not currently requesting confirmation fees for the Fall 2020 semester. If one has already been paid, it will be credited towards your tuition. 

My program requires a medical and/or certificate of conduct before I can register. Will I need to get these completed before I start my program in September?

No. For those programs that require medicals or certificates of conduct, we will be delaying these submission deadlines until further notice.  They will need to be submitted before the last day to drop of the Fall 2020 semester. 

How soon will I receive a decision on my application?

We are currently working remotely so processing times will be longer than normal, however we will do our best to get decisions out to students as soon as possible. Please check your email regularly for updates.

How can I access academic advising?

Students who have been accepted to undergraduate programs at the Marine Institute for the Fall 2020 semester can expect to receive electronic communication from the Recruitment team in the coming weeks. If you require immediate assistance please contact recruitment@mi.mun.ca.

At the Marine Institute registration is completed in a block format this means that your courses are pre-determinded and there will be space held for you.

Is there a number I can call with questions about my application?

Unfortunately, we are not able to take calls at this time. For any inquiries pertaining to admissions to the Marine institute (i.e. submitting documents, applying, status of your application), please contact our Admissions team directly at admissions@mi.mun.ca. Due to the high volume of inquiries at this time please expect delays in response times. 

Can I visit the office to speak with someone about your programs or my qualifications?

No. The office is currently closed to the public but email any questions to admissions@mi.mun.ca

Can I take a tour of the Marine Institute?

Tours of the Marine Institute have been suspended until further notice. If you have scheduled a tour, our recruitment office will contact you.

Training (Industry & Safety), Short Courses, and Community Based Programs at the Marine Institute

All Industry courses are suspended until further notice as we respond to the current COVID-19 situation. Students registered or interested in registering should continue to monitor this page or www.mi.mun.ca/COVID19 for updates for future industry course deliveries.

If you or your organization has any type of training booked with the Marine Institute, please contact the appropriate training facility for information on next steps.

Departmental Contacts